User Deploys AI Assistant 'Elvis' on VPS for Project Management Tasks

A developer has shared their experience deploying an AI assistant named 'Elvis' on a Linux VPS, with integration into their existing workflow tools. The setup process took three days of troubleshooting with Claude before becoming operational.

Setup and Integration Details

The assistant runs on a Linux VPS and communicates through Microsoft Teams. It has been configured with several connectors:

• JIRA integration
• Asana integration
• Access to its own email account
• Read access to the user's email (though it accidentally sent an email as the user, requiring permission adjustments)

Practical Workflow Example

The user treated Elvis like a colleague and assigned it a complete project management task:

1. Read an email containing requirements
2. Extract those requirements
3. Locate the last change request for Customer X on OneDrive
4. Update the change request with new requirements
5. Send to Keith for review
6. Incorporate Keith's feedback
7. Notify the user when ready for final sending

The assistant successfully completed this workflow, though initial formatting issues required correction. It's now actively conversing with Keith via email and updating documents based on feedback.

AI Model Strategy

The user has implemented a tiered AI approach:

• Claude for complex tasks
• OpenAI for less demanding work
• A basic model for mundane tasks

This strategy aims to optimize costs while maintaining performance for different task types.

Current and Planned Use

Elvis is currently handling project coordination tasks, and the user plans to use it for application testing and UAT (User Acceptance Testing) in the near future.